Finance Officer Job Description

Position: Finance Officer

Duty Station: Kampala city, with frequent travels to the field

Reports to:  Finance & Administration Manager

Organization: Health Access Connect, https://healthaccessconnect.org

Application Deadline: 18th  April 2025

Job Summary

The Finance Officer will work with HAC staff and partners to efficiently and effectively implement the Finance department processes  as well as Office administration so as to ensure value creation and building of sustainability within the organization

Key Duties & Responsibilities

1.     Record all bank,cash and mobile money  transactions

2.     Record all staff and program expenses

3.     Carry out monthly reconciliations for all accounts.

4.     Following up on accountability and reporting any discrepancies.

5.     Follow up on Insurance (Health and Automobile)

6.     Filing receipts, invoices and all finance documentation

7.     Support actively in the external audit process.

8.     Follow up with the procurement needs of the organization

9.     Take part in the tightening of the financial controls.

10.  Support in end month reporting

11.  Update all finance spreadsheets that are utilised by the programs department

12.  Support in preparation of payroll and filing returns.

Qualifications, Technical Competences, Skills, and Experience

EDUCATION

●       Bachelors’ degree in Business Administration/Commerce/Finance or Economics with a bias in Accounting or its equivalent.

●       CPA / ACCA or any other relevant professional course at level one qualification will be an added advantage.

WORK EXPERIENCE

●       At least two years of relevant work experience

●       Experience working with QuickBooks is an added advantage

●       Experience in reconciliations

●       Experience in using digital payment platforms

REQUIRED

●       Strong writing skills in English

●       Fluency in both spoken and written English.

●       Computer skills: proficiency in Microsoft Word, Excel, and PowerPoint.

●       Proficiency in using google suite

●       Ready to make frequent field visits.

 Compensation

This position is designed as a consultant (40 hours/week) position. Compensation is UGX 1,100,000 per month before taxes. Field travel expenses will be paid for by Health Access Connect.

How to Apply

Applications should be submitted on the Finance Officer application page by Friday 18th April 2025

About Us

The mission of Health Access Connect is to link remote communities to healthcare. HAC currently pursues this mission through three programs:

1. Medicycles: We use microfinance Boda Bodas to bring Ugandan government health workers to set up one-day mobile clinics in remote villages. In those clinics, health workers give HIV testing, antiretroviral treatment, immunizations, perinatal services, family planning, and many other services available in rural health centers.
2. Technical Advising: We collaborate with the Africa Resource Center and the Uganda Ministry of Health to teach and empower PEPFAR implementing partner organizations to implement the HAC outreach clinic model in an effort to improve service provision to people living with HIV and all other residents of remote communities.
3. Treat & Teach: We improve access to family planning in the communities of Masaka and Kalangala districts by a) providing low-density high-frequency certificate training to health workers, b) setting up outreach clinics in remote communities, c) generating demand by collaborating with community health workers (VHTs), and d) reducing commodity stockouts by providing buffer stocks and improving commodity tracking at partner health facilities.

The mission of Health Access Connect is to link remote communities to healthcare. HAC currently pursues this mission through three programs:

1. Medicycles: We help remote communities to bring government health workers and their medicines to their villages on a monthly bases. In these outreach clinics health workers give HIV testing, anti-retroviral treatment, immunizations, perinatal services, family planning, and many other services available in rural health centres.
2. Technical Advising: We collaborate with Africa Resource Centre (ARC) and the Uganda Ministry of Health to teach and empower PEPFAR implementing partner (IP) organizations to implement alternative drug distribution point models in an effort to a) improve a) antiretroviral therapy (ART) and general treatment health service provision and b) decongest health facilities.
3. Treat & Teach: We improves access to family planning in the communities of Masaka and Kalangala districts by a) providing low density high frequency certificate training to health workers, b) setting up outreach clinics in remote communities, c) generating demand by collaborating with community health workers (VHTs), and d) reducing commodity stock outs by providing buffer stocks and improving commodity tracking at partner health facilities.
4. Digitalization of the Health Commodities Supply Chain: In partnership with Signalytic, we are improving the stock visibility in selected Health Facilities in Masaka District Local Government and City. This is a push from the Ministry of Health that will see a move to paperless ordering of Health Facility commodities overtime.

Essential Duties & Responsibilities

The Maintenance Officer will:

• Ensure regular continuity of Outreach sites.
• Make and maintain contacts with health workers, district health officials, and district officials.
• Make and maintain contacts with leaders of targeted villages, VHTs and community groups within those villages.
• Conduct meetings to explain the project and prepare community groups to mobilize and organize mobile clinics/outreaches.
• Organize village meetings with health workers when health workers and community groups when and where need arises .
• Report on conditions on the ground to the Coordinator and other relevant staff members.
• Attend meetings, field work or trainings as and when requested by the Employer.
• Submit field reports and weekly plans, including advance requests, at least 48 hours in advance of when response and transport allowance are required. Allowances for future activities cannot be given unless the field reports have been submitted for completed activities.
• Assist Field Coordinator in compiling monthly reports.
• Support data collection  from health Facilities  and field sites routinely and on special request .
• Keep in close communication with the Field Coordinator about what is happening in the Field.
• Take photographs of HAC work when possible, Collect feedback surveys and testimonials and submit them to responsible departmental heads.

Background & Qualifications

Required 

• A diploma in Public Health, Social Sciences or any other related field.
• A minimum of 2 years in a related field.
• Strong writing skills in English 
• Verbal proficiency in either Luganda or Lunyankole
• Computer skills: proficiency in Microsoft Word and email and some experience using Excel 
• Ability to ride a motorcycle with a Valid Riding License

Preferred 

• Experience working in the public health sector, community engagements and mobilization.
• Experience using Google Drive products and project management software 

Additional Qualities 

• Experience or willingness to travel and work in remote, rural locations
• Ability to work with minimal supervision 
• Strong interpersonal skills and ability to collaborate with others 
• Self-driven and able to work in new, unstructured environments 
• Strong problem-solving abilities 
• Highly organized 
• Attention to detail

Compensation

This position is designed as a part-time (24 hours/week) position. Compensation is

UGX 650,000/= per month before taxes. Field travel expenses will be paid for by Health Access Connect.

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